Notice pursuant to Art. 13 of Italian Legislative Decree no. 196 of 30 June 2003 (Personal Data Protection Code)
1. Purposes of data processing
The data you make available to Conference Service S.r.l. and Memorial Events LLC (hereinafter referred to as the “Companies”) may be used for: (i) Purchase of the service and compliance with all regulatory, fiscal and administrative requirements necessary for, relating to or otherwise useful for the purposes of purchasing the service; (ii) statistical surveys and market research; (iii) the organisation and conduction of online and offline forums, events and meetings, including those of a promotional nature; (iv) the transmission of informative, commercial and promotional communications, advertising material on marketing activities, offers for goods and services by post, Internet, telephone, e-mail, MMS and SMS from within or outside Italy (including countries outside the European Union) on the part of firms or physical or legal entities that collaborate in the business activities of the Companies, firms specialising in telemarketing, and controlling companies, subsidiaries and/or affiliated companies of the Organisation.
2. Methods of data processing
Your personal data will be processed using appropriate printed, electronic and/or telematic methods in strict accordance with the aforementioned purposes and in any case in such a way as to guarantee the security and confidentiality of the data.
3. Provision of data and consequences of refusal to grant consent
You are under no obligation to submit your personal data, although failure to submit said data and/or submission of imprecise and/or incomplete information may have the following consequences: (i) the impossibility of establishing and/or guaranteeing the correct and timely provision of the service, and the impossibility of fulfilling all the regulatory, fiscal and administrative requirements necessary for, relating to or otherwise useful for the purposes of providing the service; (ii) the impossibility of organising, conducting and/or permitting your participation in events and meetings, including those of a promotional nature; (iii) the impossibility of contacting you and/or sending you informative and promotional communications, including those of a commercial nature, advertising material and/or offers of goods and services. However, the submission of personal data is obligatory in the specific cases established by law and/or by fiscal or administrative provisions. In these cases, failure to grant consent to processing and communication of the required personal data will make it impossible for the Companies to fulfil the relevant legal, administrative and/or fiscal obligations.
4. Communication of data
The following persons within the Companies may have access to your personal data: shareholders, members of the board of directors or other administrative bodies, members of the board of auditors, company personnel and internal and/or external Data Supervisors and persons appointed to process personal data designated by the Companies in the exercise of their duties. Your personal data may be communicated to qualified persons who provide services to the Companies for the purposes indicated in par. 1 above, including but not limited to parent companies, subsidiaries, affiliates and/or associated companies; individuals, agencies and/or companies that manage and/or participate in the management and/or maintenance of internet sites and electronic and/or telematic tools used by the Companies; suppliers, contractors and subcontractors or other qualified parties who provide services to the Companies for the purpose of establishing and/or fulfilling the contractual relationship (if any) with the Companies (such as banks and/or persons responsible for receipts and payments, firms and insurance companies); parties that provide consistent services or services relating to statistical surveys and market research, the organisation and staging of events and exhibitions, including those of a promotional nature; the sending of informative and/or commercial communications, including those of a promotional nature, of advertising material and/or offers of goods and services in the manners indicated in par. 1 above; consultants who assist the Companies in various ways, with particular reference to legal, tax, social security, accounting and organisational matters; auditing firms; any other person to whom the data must be disclosed in accordance with an express provision of law. Your personal data may also be transferred abroad in accordance with applicable legislation, including countries outside the European Union where the Companies pursue their interests.
5. Dissemination of data
Your personal data will not be disseminated.
6. Rights of the data subject
In relation to the above-mentioned processing, you may exercise your rights under art. 7 of Italian Legislative Decree no. 196 of 30 June 2003, as fully transcribed below:
“Art. 7 – Right of access to personal data and other rights
The data subject is entitled to receive confirmation as to whether or not personal data regarding him or her exist, even if such data have not yet been recorded, and to be sent these data in an intelligible form.
The data subject has the right to obtain the following information:
a) the origin of personal data;
b) the purpose and methods of processing;
c) the rationale followed in the case of processing carried out with the aid of electronic equipment;
d) the identification details of the data controller, data supervisors and designated representative pursuant to article 5, subsection 2;
e) the parties or categories of parties to whom the personal data may be disclosed in their capacity as designated representatives in the state territory, as data supervisors or as appointees.
The data subject is also entitled to request:
a) that the data be updated, corrected or, if in his/her interest, supplemented;
b) that unlawfully processed data be deleted, transformed into an anonymous form or blocked; this includes data that do not need to be preserved for the purposes for which the data were collected or subsequently processed;
c) a declaration that the parties to whom said personal data have been communicated or disclosed have been informed about the operations indicated in subsections a) and e) and their contents, unless this operation should prove impossible or requires the use of resources that are manifestly disproportionate to the rights that are being protected.
The data subject has the right to totally or partially oppose:
a) the processing of his/her personal data for valid reasons, even if such data are relevant to the purpose of collection;
b) the processing of his/her personal data for the purposes of transmission of advertising or direct sales material or for the conducting of market surveys or commercial communications.”
7. Data Controller and Data Supervisor